Cologne: 27.–31.10.2020

#ORGATEC

Exhibitor checklist

We want to make sure that your participation as an ORGATEC exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following checklist will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

Import all appointments in your calendar application with one click.

  • Stand space

    Deadline Early Bird I

    15.09.2019 | 5:00 PM

    By registering on or before 15th September 2019, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Exhibitor Management

    Martina Alessio
    Tel. +49 221 821-2386
    e-mail

    Wilhelm Jülich
    Tel. +49 221 821-2912
    e-mail

    Download calendar entry

    Register as an exhibitor
  • Stand space

    Layout planning begins

    01.11.2019 | 9:00 AM

    Start of hall allocation.

    Exhibitor Management

    Martina Alessio
    Tel. +49 221 821-2386
    e-mail

    Wilhelm Jülich
    Tel. +49 221 821-2912
    e-mail

    Download calendar entry

  • Stand space

    Mailing of stand space confirmations

    01.11.2019 | 5:00 PM

    Starting about autumn 2019 stand space confirmations are sent out. The participation contract takes effect with stand space confirmation. The stand space confirmation includes dimensioned stand sketches and site maps as attachments.

    Exhibitor Management

    Martina Alessio
    Tel. +49 221 821-2386
    e-mail

    Wilhelm Jülich
    Tel. +49 221 821-2912
    e-mail

    Download calendar entry

  • Services

    Mailing of Koelnmesse-Service-Portal log-in data

    01.02.2020 | 5:00 PM

    Starting about February 2020 Koelnmesse-Service-Portal (KSP) log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the KSP.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Stand space

    Registration of Co-exhibitors

    10.03.2020 | 5:00 PM

    Don't forget the registration of co-exhibitors*. They can also be registered comfortably via our online registration.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the registration
  • Stand space

    Deadline Early Bird II

    31.03.2020 | 5:00 PM

    By registering on or before 31st March 2020, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Exhibitor Support
    Tel. +49 221 821-3941
    Fax +49 221 821-3244
    e-mail

    Download calendar entry

    To the registration
  • Stand space

    Mailing of stand rental invoice

    16.06.2020 | 5:00 PM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around June 2020. Invoice amounts are payable immediately upon receipt of the invoice.

    Exhibitor Management

    Martina Alessio
    Tel. +49 221 821-2386
    e-mail

    Wilhelm Jülich
    Tel. +49 221 821-2912
    e-mail

    Download calendar entry

  • Stand space

    Editorial and advertising deadline for the Media Package

    01.07.2020 | 5:00 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Media Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47 238
    Tel. +49 201 365 47 325
    e-mail

    Download calendar entry

    To the Media shop
  • Services

    Deadline for ordering fire protection

    18.07.2020 | 5:00 PM

    Use form T.23 to place your order through the Koelnmesse-Service-Portal. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering in the KSP

    25.07.2020 | 5:00 PM

    Please note the ordering deadlines at Koelnmesse-Service-Portal!

    Form T.02 - Deadline for ordering water and compressed air installation*
    Form T.03 - Deadline for ordering Suspensions (from the hall celling)*

    * It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Hotel room reservations

    01.08.2020 | 5:00 PM

    Book your hotel accomodation for orgatec here

    Hotel-Services
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the booking portal
  • Services

    Deadline for ordering in the KSP

    05.09.2020 | 5:00 PM

    Please note the ordering deadlines at Koelnmesse-Service-Portal!

    Form M.01 - Deadline for ordering advertising space
    Form M.04 - Deadline for ordering room rental (office and conference rooms)
    Form T.01 - Deadline for ordering electrical installations*
    Form T.02 - Deadline for ordering water connections*
    Form T.04 - Deadline for ordering stand security*
    Form T.05 - Deadline for ordering stand cleaning
    Form T.06 - Deadline for ordering waste disposal
    Form T.13 - Deadline for tableware rental
    Form T.17 - Deadline for ordering internet and telecommunications*
    Form T.18 - Deadline for ordering forwarding services
    Form T.19 - Deadline for ordering (long-term) parking permits

    *It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    Deadline for ordering parking spaces for trucks/refrigerated container

    26.09.2020 | 5:00 PM

    Please note: Allocation is subject to availability.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    Fax +49 221 821-3999
    Write an e-mail

    Download calendar entry

    To the Koelnmesse-Service-Portal
  • Services

    GEMA registration deadline

    16.10.2020 | 5:00 PM

    Register musical reproduction/performance with GEMA.

    Service team Koelnmesse

    +49 221 821 3941

    +49 221 821 3244

    write e-mail

    Download calendar entry

  • Stand construction

    Start of Construction period

    17.10.2020 | 7:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Orders

    Deadline for ordering conference and office catering

    20.10.2020 | 5:00 PM

    Order via webshop of aramark catering.

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Telefon +49 221 2848584
    Telefax +49 221 2848599
    Write an e-mail

    Download calendar entry

    To the Aramark webshop
  • Stand construction

    End of Construction period all halls

    26.10.2020 | 6:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    Start of the fair

    27.10.2020 | 8:00 AM

    This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening times
  • Stand construction

    Start of dismantling

    31.10.2020 | 4:00 PM

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 4:00 p.m. on 31.10.2020. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    Thomas Krohm
    Tel. +49 221 821-2978
    Fax +49 221 821-3209
    Write an e-mail

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of the fair

    31.10.2020 | 4:00 PM

     Visitors can access till 4:00 p.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling

    04.11.2020 | 6:00 PM