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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an ORGATEC exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Services
Deadline for ordering press compartments
13.10.2022 | 6:00 PM
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Stand space
Deadline Early Bird
15.09.2023 | 11:59 PM
By registering on or before 15.09.2023, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Exhibitor Support
Download calendar entry Become exhibitor
Tel. +49 221 821-3941
Fax +49 221 821-3244
e-mail -
Stand space
Layout planning begins
01.02.2024 | 10:00 AM
Start of hall allocation.
Sales
Martina Alessio
Download calendar entry
Sales Manager
Tel. +49 221 821-2386
e-mail -
Stand space
Mailing of stand space confirmations
01.03.2024 | 10:00 AM
Starting about February 2024 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
Sales
Martina Alessio
Download calendar entry
Sales Manager
Tel. +49 221 821-2386
e-mail -
Orders
Order advertising materials
01.06.2024 | 10:00 AM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry Online and Print Media
Tel. +49 201 365 47-238
Fax +49 201 365 47-325
e-mail -
Services
GEMA registration deadline
23.06.2024 | 11:43 AM
Register musical reproduction/performance with GEMA.
GEMA – Bezirksdirektion NRW
Download calendar entry
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-200
Fax +49 231 57701-230 -
Invoice
Mailing of participation invoice
01.07.2024 | 10:00 AM
You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around July 2024. Invoice amounts are payable immediately upon receipt of the invoice.
Sales
Martina Alessio
Download calendar entry
Sales Manager
Tel. +49 221 821-2386
e-mail -
Services
Deadline 19.08.2022 for ordering in the service-shop
17.08.2024 | 10:00 AM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)**It is possible to make a reservation at a later point in time for an additional charge.
To the service shop -
Advertising materials
Editorial and advertising deadline for the Marketing Package
30.08.2024 | 10:00 AM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media shop
Tel. +49 201 365 47-238
Fax +49 201 365 47-325
e-mail -
Stand space
Registration of Co-exhibitors
30.08.2024 | 5:00 PM
Don't forget the registration of co-exhibitors*. They can also be registered comfortably via our online registration.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
Sales
Martina Alessio
Download calendar entry To the registration
Sales Manager
Tel. +49 221 821-2386
e-mail -
Services
Hotel room reservations
01.09.2024 | 8:00 AM
Book your hotel accomodation for the here:
http://www.hotelservice.koelnmesse.de
Hotel and Travel Services
Download calendar entry To the booking portal
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Services
Deadline 14.09.2024 for ordering in the service-shop
14.09.2024 | 10:00 AM
Place your order through the service shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits**It is possible to make a reservation at a later point in time for an additional charge.
To the service shop -
Services
Deadline for ordering fire protection
14.09.2024 | 5:00 PM
Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.
Koelnmesse-Service-Portal Hotline
Download calendar entry To the service shop
Tel. +49 221 821-3666
e-mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
15.09.2024 | 5:00 PM
Please note: Allocation is subject to availability.
Koelnmesse-Service-Portal Hotline
Download calendar entry To the service shop
Tel. +49 221 821-3666
e-mail -
Services
Deadline 10.10.2024 for ordering in the service-shop
10.10.2024 | 10:00 AM
Place your order through the service shop!
- Deadline for press compartments
To the service shop
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
- Deadline for material impregnation -
Stand construction
Start of Construction period
12.10.2024 | 6:00 AM
Please observe the traffic guidelines and the vehicle admission.
If you have any questions, please contact us at:
Tel, +49 221 821 2097
Download calendar entry Construction and dismantling instructions
E-mMail logistik@koelnmesse.de -
Orders
Deadline for ordering conference and office catering
15.10.2024 | 5:00 PM
Order catering here: https://www.messeshop-koeln.aramark.de
at Koelnmesse GmbH
Download calendar entry
Deutz-Mülheimer Straße 30
50679 Köln
Tel. +49 221 284-8584
Fax +49 221 284-8599
e-mail -
Stand construction
End of Construction period all halls
21.10.2024 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
If you have any questions, please contact us at:
Tel, +49 221 821 2097
Download calendar entry Construction and dismantling instructions
E-mMail logistik@koelnmesse.de -
Trade Fair
Start of the fair
22.10.2024 | 9:00 AM
This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.
To the opening times -
Stand construction
Start of dismantling
25.10.2024 | 6:00 PM
Trucks will be permitted to enter from 8:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 6:00 p.m. on 25.10.2024. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
If you have any questions, please contact us at:
Tel, +49 221 821 2097
Download calendar entry Construction and dismantling instructions
E-mMail logistik@koelnmesse.de -
Trade Fair
End of the fair
25.10.2024 | 6:00 PM
This opening times are valid for exhibitors. Visitors can access till 06:00 p.m.
To the opening times -
Stand construction
End of dismantling
29.10.2024 | 6:00 PM
Please observe the traffic guidelines and the vehicle admission.
If you have any questions, please contact us at:
Tel, +49 221 821 2097
Download calendar entry Construction and dismantling instructions
E-mMail logistik@koelnmesse.de -
Invoice
Mailing final invoice for services
04.11.2024 | 10:00 AM
Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 30.00 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.
Sales
Martina Alessio
Download calendar entry
Sales Manager
Tel. +49 221 821-2386
e-mail