Order deadlines for exhibitors

We want to make sure that your participation as an ORGATEC exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

You can find the right contact person to answer your questions with one click
You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
Show or hide deadlines, important information and start dates for organizing your trade fair participation

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Deadline

Information

Start date

Stand space

Deadline Early Bird

15.06.2025 | 10:00 AM

If registration is received by 06/15/2025, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

Exhibitor Support
Tel. +49 221 821-3998
services@exhibitor.koelnmesse.de
Download calendar entry
To the application forms
Services

Hotel room reservations

01.11.2025 | 10:00 AM

Book your hotel accomodation for the here:

Hotel and Travel Services
Sarah Langiu-Kollack
Tel. +49 221 821-2087
Fax +49 221 821-3739
Write an e-mail
Download calendar entry
To the booking portal
Stand space

Layout planning begins

01.11.2025 | 10:00 AM

Start of hall allocation.

Sales Manager Germany - Your first point of contact for all Koelnmesse products (until registration)
Nadim Ledschbor
Sales Manager Germany
Telefon +49 221 821-22626
e-Mail
Sales Manager Belgium, Denmark, Luxembourg - Your first point of contact for all Koelnmesse products (until registration)
Markus Schlosser
Sales Manager Germany
Tel. +49 221 821-3068
e-mail
Sales Operations Manager - Your contact person for questions concerning the exhibition space (after registration)
Verena Blank
Sales Operations Manager
Tel. +49 221 821-3732
e-mail
Petra Opgenoorth
Sales Operations Manager
Tel. +49 221 821-2998
e-mail
Caroline Freda-Bodensteiner
Sales Operations Manager
Tel. +49 221 821-3597
e-mail
Sebastian Marx
Sales Operations Manager
Tel. +49 221 821-2462
e-mail
Download calendar entry
Stand space

Mailing of stand space confirmations

01.12.2025 | 10:00 AM

Starting December 2025 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

Sales Manager Germany - Your first point of contact for all Koelnmesse products (until registration)
Nadim Ledschbor
Sales Manager Germany
Telefon +49 221 821-22626
e-Mail
Sales Manager Belgium, Denmark, Luxembourg - Your first point of contact for all Koelnmesse products (until registration)
Markus Schlosser
Sales Manager Germany
Tel. +49 221 821-3068
e-mail
Sales Operations Manager - Your contact person for questions concerning the exhibition space (after registration)
Verena Blank
Sales Operations Manager
Tel. +49 221 821-3732
e-mail
Petra Opgenoorth
Sales Operations Manager
Tel. +49 221 821-2998
e-mail
Caroline Freda-Bodensteiner
Sales Operations Manager
Tel. +49 221 821-3597
e-mail
Sebastian Marx
Sales Operations Manager
Tel. +49 221 821-2462
e-mail
Download calendar entry
Orders

Order advertising materials

01.06.2026 | 10:00 AM

Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.

NEUREUTER FAIR MEDIA GmbH
Tel. +49 201 365 47-238
Fax +49 201 365 47-325
e-mail
Download calendar entry
Online and Print Media
Invoice

Mailing of participation invoice

01.07.2026 | 10:00 AM

You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around July 2026. Invoice amounts are payable immediately upon receipt of the invoice.

Exhibitor Support
Tel. +49 221 821-3998
services@exhibitor.koelnmesse.de
Download calendar entry
Advertising materials

Editorial and advertising deadline for the Marketing Package

31.07.2026 | 10:00 AM

All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

NEUREUTER FAIR MEDIA GmbH
Tel. +49 201 365 47-238
Fax +49 201 365 47-325
e-mail
Download calendar entry
To the Media shop
Logistics

15.08.2026 | 10:00 AM

eSlot Serviceteam
Tel.: +49 221 821-2097
e-mail: eslot@koelnmesse.de
Download calendar entry
To the booking portal
Services

Deadline 20.08.2026 for ordering in the service-shop

20.08.2026 | 10:00 AM

Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)*
*It is possible to make a reservation at a later point in time for an additional charge.

Service-Shop
+49 (0)221 821 3500
service-shop@exhibitor.koelnmesse.de
Download calendar entry
To the service shop
Services

Deadline 18.09.2026 for ordering in the service-shop

18.09.2026 | 10:00 AM

Place your order through the service shop!
- Electrical installations
- Water connections
- Stand security
- Stand cleaning
- Waste disposal
- Internet and telecommunications
- Fire protection
- Carpeting
- Forwarding services
- Advertising space
- Sponsorship packages
- Video stand surveillance
It is possible to make a reservation at a later point in time for an additional charge

Service-Shop
+49 (0)221 821 3500
service-shop@exhibitor.koelnmesse.de
Download calendar entry
To the service shop
Stand space

Registration of Co-exhibitors

29.09.2026 | 5:00 PM

Don't forget the registration of co-exhibitors*. They can also be registered comfortably via our online registration.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

Exhibitor Support
Tel. +49 221 821-3998
services@exhibitor.koelnmesse.de
Download calendar entry
To Co-exhibitor application
Services

Deadline for ordering parking spaces for trucks/containers/trailers

01.10.2026 | 10:00 AM

Please note: Allocation is subject to availability.

Koelnmesse-Service-Portal Hotline
Tel. +49 221 821-3666
e-mail
Download calendar entry
To the service shop
Services

GEMA registration deadline

12.10.2026 | 10:00 AM

Register musical reproduction/performance with GEMA.

GEMA – Bezirksdirektion NRW
P.O. Box 1013 43, 44013 Dortmund, Germany
Tel. +49 231 57701-200
Fax +49 231 57701-230
www.gema.de
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Stand construction

Start of Construction period

17.10.2026 | 6:00 AM

Please observe the traffic guidelines and the vehicle admission.

If you have any questions, please contact us at:
Tel, +49 221 821 2097
E-mMail logistik@koelnmesse.de
Download calendar entry
Construction and dismantling instructions
Services

Deadline for ordering hostesses/stand staff and more

18.10.2026 | 10:00 AM

Please order hostesses/stand personnel and assembly and dismantling personnel at least 8 days before the start of the trade fair.

Service-Shop
+49 (0)221 821 3500
service-shop@exhibitor.koelnmesse.de
Download calendar entry
To the service shop
Orders

Deadline for ordering conference and office catering

20.10.2026 | 5:00 PM

Order catering here: https://www.messeshop-koeln.aramark.de

Aramark Restaurations GmbH
Deutz-Mülheimer Straße 109
51063 Köln
Tel. +49 221 284-8584
Fax +49 221 284-8599
e-mail
To the website
Download calendar entry
Services

Deadline 24.10.2026 for ordering in the service-shop

24.10.2026 | 10:00 AM

Place your order through the service shop! (2 days before start assembling)
- Furniture rental
- Audio/Video/PC equipment rental
- Light, video and sound systems
- Room rental (office and conference rooms)

Download calendar entry
To the service shop
Stand construction

End of Construction period all halls

26.10.2026 | 6:00 PM

Please observe the traffic guidelines and the vehicle admission.

If you have any questions, please contact us at:
Tel, +49 221 821 2097
E-mMail logistik@koelnmesse.de
Download calendar entry
Construction and dismantling instructions
Trade Fair

Start of the fair

27.10.2026 | 8:00 AM

This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

Download calendar entry
To the opening times
Stand construction

Start of dismantling

30.10.2026 | 6:00 PM

Trucks will be permitted to enter from 8:00 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 6:00 p.m. on 30.10.2026. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

If you have any questions, please contact us at:
Tel, +49 221 821 2097
E-mMail logistik@koelnmesse.de
Download calendar entry
Construction and dismantling instructions
Trade Fair

End of the fair

30.10.2026 | 6:00 PM

This opening times are valid for exhibitors. Visitors can access till 06:00 p.m.

Download calendar entry
To the opening times
Stand construction

End of dismantling

03.11.2026 | 6:00 PM

Please observe the traffic guidelines and the vehicle admission.

If you have any questions, please contact us at:
Tel, +49 221 821 2097
E-mMail logistik@koelnmesse.de
Download calendar entry
Construction and dismantling instructions
Invoice

Mailing final invoice for services

09.11.2026 | 10:00 AM

Following the event, a separate invoice will be drawn up for the services provided. Invoice amounts are payable immediately upon receipt.

Exhibitor Support
Tel. +49 221 821-3998
services@exhibitor.koelnmesse.de
Download calendar entry