Cologne: 25.–29.10.2022 #ORGATEC

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Exhibitor checklist

We want to make sure that your participation as an ORGATEC exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The checklist, which will be available here soon, will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.

Import all appointments in your calendar application with one click.

  • Stand space

    Deadline Early Bird I

    12.09.2021 | 11:59 PM

    By registering on or before 12th September 2021, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Sales

    Martina Alessio
    Sales Manager
    Tel. +49 221 821-2386
    e-mail

    Wilhelm Jülich
    Sales Manager
    Tel. +49 221 821-2912
    e-mail

    Download calendar entry

    Register as an exhibitor
  • Stand space

    Layout planning begins

    01.11.2021 | 8:00 AM

    Start of hall allocation.

    Sales

    Martina Alessio
    Sales Manager
    Tel. +49 221 821-2386
    e-mail

    Wilhelm Jülich
    Sales Manager
    Tel. +49 221 821-2912
    e-mail

    Download calendar entry

  • Stand space

    Mailing of stand space confirmations

    15.11.2021 | 8:00 AM

    Starting about November 2021 stand confirmations are sent out. The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.

    Sales

    Martina Alessio
    Sales Manager
    Tel. +49 221 821-2386
    e-mail

    Wilhelm Jülich
    Sales Manager
    Tel. +49 221 821-2912
    e-mail

    Download calendar entry

  • Stand space

    Deadline Early Bird II

    31.03.2022 | 11:59 PM

    By registering on or before 31st March 2022, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.

    Exhibitor Support
    Tel. +49 221 821-3941
    Fax +49 221 821-3244
    e-mail

    Download calendar entry

    Become exhibitor
  • Invoice

    Mailing of participation invoice

    02.08.2022 | 8:00 AM

    You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around 2nd August 2022. Invoice amounts are payable immediately upon receipt of the invoice.

    Sales

    Martina Alessio
    Sales Manager
    Tel. +49 221 821-2386
    e-mail

    Wilhelm Jülich
    Sales Manager
    Tel. +49 221 821-2912
    e-mail

    Download calendar entry

  • Services

    Deadline 19.08.2022 for ordering in the service-shop

    19.08.2022 | 6:00 PM

    Place your order through the service shop!

    - Deadline for ordering exhaust vent and compressed air installation*
    - Deadline for ordering suspensions (from the hall celling)*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Download calendar entry

    To the service shop
  • Services

    Hotel room reservations

    01.09.2022 | 8:00 AM

    Book your hotel accomodation for Orgatec here

    Hotel and Travel Services
    Tel. +49 221 821-3998
    Fax +49 221 821-3999
    e-mail

    Download calendar entry

    To the booking portal
  • Stand space

    Registration of Co-exhibitors

    02.09.2022 | 6:00 PM

    Don't forget the registration of co-exhibitors*. They can also be registered comfortably via our online registration.

    *Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.

    Sales

    Martina Alessio
    Sales Manager
    Tel. +49 221 821-2386
    e-mail

    Wilhelm Jülich
    Sales Manager
    Tel. +49 221 821-2912
    e-mail

    Download calendar entry

    To the registration
  • Advertising materials

    Editorial and advertising deadline for the Marketing Package

    02.09.2022 | 6:00 PM

    All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service. Please make a note of the deadline for providing editorial and advertising content.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-238
    Fax +49 201 365 47-325
    e-mail

    Download calendar entry

    To the Media shop
  • Services

    Deadline for ordering fire protection

    16.09.2022 | 1:00 PM

    Place your order through the service shop. It is possible to make a reservation at a later point in time for an additional charge.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the service shop
  • Services

    Deadline 16.09.2022 for ordering in the service-shop

    16.09.2022 | 6:00 PM

    Place your order through the service shop!

    - Deadline for ordering advertising space
    - Deadline for ordering electrical installations*
    - Deadline for ordering water connections*
    - Deadline for ordering stand security*
    - Deadline for ordering stand cleaning
    - Deadline for ordering waste disposal
    - Deadline for tableware rental
    - Deadline for ordering internet and telecommunications*
    - Deadline for ordering forwarding services
    - Deadline for ordering (long-term) parking permits*

    *It is possible to make a reservation at a later point in time for an additional charge.

    Download calendar entry

    To the service shop
  • Orders

    Order advertising materials

    20.09.2022 | 6:00 PM

    Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.

    NEUREUTER FAIR MEDIA GmbH
    Tel. +49 201 365 47-238
    Fax +49 201 365 47-325
    e-mail

    Download calendar entry

  • Services

    Deadline for ordering parking spaces for trucks/containers/trailers

    30.09.2022 | 6:00 PM

    Please note: Allocation is subject to availability.

    Koelnmesse-Service-Portal Hotline
    Tel. +49 221 821-3666
    e-mail

    Download calendar entry

    To the Service Shop
  • Services

    Deadline 13.10.2022 for ordering in the service-shop

    13.10.2022 | 6:00 PM

    Place your order through the service shop!

    - Deadline for ordering room rental (office and conference rooms)
    - Deadline for ordering furniture rental
    - Deadline for plant rental and sale
    - Deadline for ordering audio/video/PC equipment rental
    - Deadline for light, video and sound systems
    - Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
    - Deadline for material impregnation

    Download calendar entry

    To the service shop
  • Services

    Deadline for ordering press compartments

    13.10.2022 | 6:00 PM

  • Stand construction

    Start of Construction period

    15.10.2022 | 6:00 AM

    Please observe the traffic guidelines and the vehicle admission.

    If you have any questions, please contact us at:

    Tel, +49 221 821 2097
    E-mMail logistik@koelnmesse.de

    Download calendar entry

    Construction and dismantling instructions
  • Orders

    Deadline for ordering conference and office catering

    18.10.2022 | 10:00 AM

    Order via webshop of aramark catering.

    at Koelnmesse GmbH
    Deutz-Mülheimer Straße 30
    50679 Köln
    Tel. +49 221 284-8584
    Fax +49 221 284-8599
    e-mail

    Download calendar entry

    To the Aramark webshop
  • Services

    GEMA registration deadline

    18.10.2022 | 6:00 PM

    Register musical reproduction/performance with GEMA.

    GEMA – Bezirksdirektion NRW
    P.O. Box 1013 43, 44013 Dortmund, Germany
    Tel. +49 231 57701-200
    Fax +49 231 57701-230

    www.gema.de

    Download calendar entry

  • Stand construction

    End of Construction period all halls

    24.10.2022 | 6:00 PM

    Please observe the traffic guidelines and the vehicle admission.

    If you have any questions, please contact us at:

    Tel, +49 221 821 2097
    E-mMail logistik@koelnmesse.de

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    Start of the fair

    25.10.2022 | 8:00 AM

    This opening times are valid for exhibitors. Visitors can access from 09:00 a.m.

    Download calendar entry

    To the opening times
  • Stand construction

    Start of dismantling

    29.10.2022 | 4:00 PM

    The stand may not be partially or completely cleared, nor may exhibits be packed away, before 4:00 p.m. on 31.10.2020. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.

    If you have any questions, please contact us at:

    Tel, +49 221 821 2097
    E-mMail logistik@koelnmesse.de

    Download calendar entry

    Construction and dismantling instructions
  • Trade Fair

    End of the fair

    29.10.2022 | 7:00 PM

    This opening times are valid for exhibitors. Visitors can access till 04:00 p.m.

    Download calendar entry

    To the opening times
  • Stand construction

    End of dismantling

    02.11.2022 | 6:00 PM

    If you have any questions, please contact us at:

    Tel, +49 221 821 2097
    E-mMail logistik@koelnmesse.de

    Download calendar entry

    Construction and dismantling instructions
  • Invoice

    Mailing final invoice for services

    30.11.2022 | 6:00 PM

    Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc. The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 29,50 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount. Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.

    Sales

    Martina Alessio
    Sales Manager
    Tel. +49 221 821-2386
    e-mail

    Wilhelm Jülich
    Sales Manager
    Tel. +49 221 821-2912
    e-mail

    Download calendar entry